ChartPT is software + hosted server providing integrated scheduling, electronic documentation, and time/charge entry.
Improve PT time/charge utilization.
ChartPT's most unique feature feeds right into your practice's bottom line: See your therapists' hours, charges, and utilization stats all from one screen. Each therapist receives warnings if they under or over charge, or if their utilization for the day is low.
Keep a full schedule.
Dropped patient alerts, automatic suggested scheduling from the waiting list, coloring rules, and patient e-mail reminders keep your schedule packed.
Faster patient documentation with flexible templates.
Finish patient notes in minutes with highly-customizable templates and answer lists for all treatment areas and every step from initial evaluations, progress notes, to discharge.
Lower cost of ownership.
There are no up-front fees or expenses. A hosted server, backups, maintenance/feature updates, and support are all included.
Reliability and flexibility.
ChartPT is highly reliable, works seamlessly through internet outages, and allows your employees work securely from outside the office.
Waiting list with suggested appointment times. Add patients and date/time parameters to the waiting list, get a list of suggested booking times, and be notified of suggestions when another patient cancels or no-shows.
Create/edit/review linked chart notes from the schedule. Right-click an appointment to start a new linked chart note, edit a chart note in progress, or review an existing note.
See deleted/no show/canceled appointments. A patient's full appointment history is kept for reference.
Multiple calendar print styles. Printing with full details, or print multiple columns on one sheet.
Drag and drop, and mouse resizing. Drag and drop appointments between columns and dates, and resize appointments with the mouse.
Customizable appointment coloring rules. Customizable appointment colors, with default colors per insurer, defaults per patient, and special coloring for first visits.
Useful information inside each appointment. Icons in each appointment box notify you whether the chart note for this appointment is finished, and visit numbers give a sense of the patient's history. Therapists can see at a glance what they need to finish.
Audit last change. The last changed date and last changed by computer name are tracked automatically for every appointment.
Recurring blocked periods. Set recurring blocked periods daily, weekly, or monthly, and create exceptions to recurring appointments.
Custom patient alerts. Custom patient alerts display when a patient is selected.
Warnings for common scheduling errors. Warnings are displayed if you try to schedule a patient twice on the same day, schedule a discharged patient, or if an authorization is close to expiring.
Multiple views. Day view, week view, and month view for one therapist or all therapists.
Per-computer customizable columns. Set different computers to show customized views for minimum clutter.
Extensive default template set. Customize the default templates to get up and running quickly.
Highly customizable, branching templates. Create branching answer trees and templates highly customizable notes with minimum entry time.
Define answer lists or allow free-form. Have patients choose from a list of answers at each data entry prompt, or allow them to free-type a response.
Full word-processing features. Change fonts, colors, and bullets. Add tables, images, and tab stops. Notes print out exactly as they look on-screen.
Customizable letterhead and headers/footers. Make your printed or faxes notes and reports look professional with fully rich-text headers/footers. Include your logo, address, phone number, and other customizations.
Per-therapist passwords and electronic signing. HIPPA-compliant password protection of patient notes.
Track changes mode for "locked" notes. After a chart note is saved as "locked", the editor operates in change tracking mode.
Easy keyboard-only operation. Therapists call up templates with a few keystrokes, then hit Tab and arrow keys to jump through all of the answer points.
Medical spell checking. Integrated Word-like spell checking and included medical dictionaries.
"Unfinished Notes" list. See the unfinished chart notes for a therapist or the whole office.
Scan/store paper documents. Scan paper documents and have them appear in-line with chart notes.
Print patient notes history. Easily generate a printout of a patient's entire history.
Print notes by insurer and date range. Print out all notes for a given date range for a given insurer.
Everything fits on one screen. All of a patient's details fit on one screen for easy glancing.
Auto-complete and customizable therapist, doctor, insurer, specialty, and referral lists. Set up lists of doctors (with address, fax number, NPI number), insurer (with fax address), referral source, specialty program.
Billing, authorization, and diagnosis info. Store billing account number, insurance codes, authorization details, and diagnosis codes.
Discharge reason/date tracking. Discharged patient cases are displayed in italics and grey for easy identification.
Memo and alerts. Store multiple lines of custom memo text and have it optionally pop-up when the patient is selected in Schedule.
Multiple phone numbers. Store phone numbers with custom labels.
See full details from the patient list. See all of a patients details as you hover over them on the patients list.
Print patient details. Print a one-page summary of all patient info.
Multiple cases per patient. Easily create a new patient case from an old patient.
Patient e-mail reminders. Send a patient an email with their appointments instead of sending them home with a printout.
Charges and Hours Entry
Hour entry and timecard generation. Enter PT Clinical and Benefit hours, and generate professional timecards.
Enter charge units for each appointment quickly. Enter charges for the day into a grid that's automatically populated from the day's appointments.
Utilization tracking and under-billed warnings. Therapists are warned with blinking text if they're billing for less than 90% of their clinical time.
Patient charge total tracking for Medicare. Track the total charges per patient to keep an eye on charge caps.
Arrival rate tracking. Keep an eye on your schedule to lean on therapists and patients about unhealthy arrival rates.
See treatments and times pulled from the chart note at a glance. The treatment section of each chart note is pulled forward to ensure consistency with charge units.
Customizable charge types, values, and codes. Configure your charge descriptions, dollar values, codes, and approximate times.
Condensed charges report. Enter charge units quickly and easily into your billing system from condensed charge reports.
Overview Stats report. Get an overall view on business from one page.
Detailed by-month stats reports. Generate detailed, by-month stats for further manipulation or graphing in Excel.
Dropped patient list. Quickly see the names and phone numbers of all active patients with no future appointments.
Customizable date ranges. Select different time periods and dates for reports.
Export to Excel or PDF. Export reports to Excel or PDF format.
Print appointment lists for patients. Print a patient's pending appointments easily with full business header and a custom note for the patient.
Dashboard showing waiting list, dropped patient, and chart notes health. Monitor the health of your data from the Schedule screen.
Group by therapist, specialty program, insurer, referral source, or doctor. Group your data in interesting ways to identify problem areas.
Appointment stats reports. Generate reports by specialty programs, insurer, referral source.
Utilization and arrival rate reports by therapist, doctor, and insurer. Identify areas for improvement quickly and easily.
Internet faxing. Easily Fax chart notes to doctors or insurers using free internet-based faxing.
Report across multiple offices. Run reports across multiple offices in your ChartPT account to identify problem areas.
No server hardware and maintenance costs. We host the server as part of the monthly fee.
Redundant, off-site, automatic backups. Backups happen nightly in our data center and are mirrored off-site.
Patient data is encrypted at every step. Data is transmitted using SSL encryption (HIPAA-compliant) and encrypted locally on your computer.
Access from anywhere. ChartPT runs from almost any Windows PC, and all you need is an internet connection to install.
Work offline for up to 3 days. Work from a laptop with without an internet connection for up to 3 days before needing to re-connect.
Works seamlessly through temporary internet outages. All information that ChartPT needs to run is cached on your local computer so that your employees can operate seamlessly through network outages.
No lock-in - download full data snapshots. A snapshot of your data can be downloaded at any time if you need to leave us for another vendor.
Free automatic updates and new features. Get software features and service improvements automatically.
Create limited-security logins for laptops and home-workers. Configure user accounts with password memorization disabled for therapists that work from home or on the road.
- A reliable internet connection (DSL, Cable, Wireless Broadband) for day-to-day use
- Public Wi-Fi or unreliable internet connections will work, but aren't recommended for long-term use
Desktop/Laptop Computer Requirements
- Windows XP, Vista, Windows 7 (also runs on Windows Server versions)
- Runs on Macintosh computers using VMware Fusion, Parallels Desktop, or Apple Boot Camp
- Recommended hardware: 1GHz or faster processor, 1GB RAM, 1024x768 screen resolution
How long will it take for our staff to be trained?
We conduct a live demo for your employees as part of the setup process. This takes approximately 1 hour. Free online training videos are also available for viewing at your convenience.
Can data be migrated from our old system?
Please contact us with details about your current software package.
Can ChartPT Support help with a non-ChartPT problem, like spyware, printer mappings, or internet problems?
We want to keep your business running. Help for non-ChartPT problems is available for a competitive hourly rate.
All Modules + Hosted Service/Backup + Support
- $150/mo. for a site of up to 5 active therapists
- $75/mo. for each additional 5 active therapists at a site
Contact us about your particular needs.
|Server Maint. & Backups||$0||$500+|
Prompt, helpful, online technical support for ChartPT issues is included with the monthly fee (email support, feedback button, remote control assistance).
Spyware removal, hardware help, internet troubleshooting, printer problems, and other non-ChartPT support is available for a competitive hourly fee. We want to keep your office running.
Assistance in customizing templates, importing data from other software, or other custom work is charged at the hourly support rate.
We're always looking for good ideas that will benefit all users. Use the feedback button inside ChartPT at any time to suggest a new feature.